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Adapt this template to use as a part of your organization’s People Strategy. For a version tailored to your organization’s structure, culture, and goals, connect with:
📮 [email protected] | 📅 Book a Consultation | 🌐 CodeTravellerHR.com
</aside>
At [COMPANY] we are embracing AI tools and consider AI as a key part of how we work. We want to give our team clarity on how to use this tool properly and in a way that’s thoughtful, secure and true to our values. This policy exists to help every person feel confident about when, how, and why to use AI and equally, when not to.
As questions or suggestions arise, please reach out to [IT / People Operations / your manager].
Not all AI tools meet our standards for privacy, security, or reliability. To keep our team and our data protected, we ask that everyone stick to the approved list when using AI for work purposes.
Currently Approved AI Tools
| Tool | Best Used For | Notes |
|---|---|---|
| ChatGPT Enterprise | Writing, summarizing, brainstorming | Use company-licensed version |
| only | ||
| Microsoft Copilot | Drafting docs, emails, | |
| presentations | Integrated with our M365 | |
| environment | ||
| Claude CoWork | Research, analysis, content | |
| review | Use company-licensed version | |
| only. Approved for most team use | ||
| cases | ||
| GitHub Copilot | Code assistance and review | Engineering team only |
What About Tools Not on This List?
We understand that new tools are popping up constantly and many offer exciting opportunities for creativity and productivity. If you come across something that looks useful that you want to try please notify [IT / People Ops / your manager] for review and approval.
The goal isn't to block progress; it's to make sure we understand what data is being shared and how. To help set expectations, we typically only approve AI tools that have independently verified SOC 2 Type II certifications.
AI tools can do a lot of helpful things, but they often work by processing the information you put into them and that information can end up stored, used for model training, or visible to others depending on the tool.
At [COMPANY], we take the privacy of our data and our customers data seriously. Below are guidelines to remember when sharing information with AI tools.
❌ Do not share: